Japan is a land where ancient traditions seamlessly blend with cutting-edge technology. From the serene temples of Kyoto to the bustling streets of Tokyo, Japan offers a unique experience that captivates the senses. Also, this country is home to several great and renowned businessmen and businesses like Toyota, Uniqlo, Sony, Hitachi, Panasonic, etc. So, if you wish to organize any even here, you can consider inviting few keynote speakers who would enlighten your audience and motivate them. Just like a skilled conductor leading an orchestra to create a harmonious performance, the speaker you choose will be the key to orchestrating a successful event. Recent data indicates that 82% of event planners believe that the right speaker greatly enhances the guest experience and contributes to the overall success of the event.
Whether you’re planning a conference or seminar in Japan's top cities like Tokyo, Osaka, or Kyoto, the speaker you select will shape the event's atmosphere and deliver essential messages to your audience. Speakers are instrumental in energizing any event with their motivational and insightful perspectives. They share their experiences, provide valuable knowledge, and inspire attendees to remain committed to their goals with perseverance and enthusiasm.
This guide offers expert advice to help you find the best speaker in Japan for your event. Just like leading companies such as Toyota, Sony, Mitsubishi, Honda, and SoftBank, who continually seek the perfect speakers to inspire and engage their audiences, this guide will ensure that your event is impactful and memorable.
1. Define Your Event Objectives
Start by clearly outlining the goals of your event. What is the main message you wish to convey to your audience? What themes or topics are most relevant? For instance, if you're hosting a technology conference in Tokyo, you might need a speaker who can discuss the latest advancements in AI or robotics. Understanding your event’s goals will help you select a speaker who can effectively communicate your message and captivate your audience.
2. Identify Your Audience
Knowing your audience is crucial to selecting the right speaker. Consider their demographics, interests, and professional backgrounds. For example, if your audience includes senior executives from top companies like Panasonic, Nissan, or Fujitsu, you’ll want a speaker who can address high-level strategic issues. A speaker who resonates with your audience’s needs and interests will make a more significant impact, ensuring your event is well-received.
3. Determine Your Budget
Establishing a budget is critical when hiring a speaker in Japan. Speaker fees can vary widely based on their expertise, popularity, and availability. Determine how much you’re willing to invest and allocate your budget accordingly. Don’t forget to factor in additional expenses such as travel, accommodation, and technical requirements. With platforms like SpeakIn, you have access to a diverse range of speakers to fit any budget, whether your event is in-person or virtual.
4. Research Potential Speakers
With your objectives, audience, and budget in mind, begin researching potential speakers. Look for those with expertise in your event’s topic or industry and a proven ability to engage and inspire. You can also consult and hire top event management companies in Japan like JTB Communication Design, Dentsu Live, or Sunbreeze. For your speaker search, SpeakIn offers a vast network of over 18,000 speakers covering 500+ topics across 30+ countries, making it easier to find the perfect speaker for your event. Whether you need a motivational speaker for a corporate event in Osaka or a technology expert for a seminar in Kyoto, SpeakIn has you covered.
5. Review Speaker Credentials and Experience
When evaluating potential speakers, thoroughly review their credentials, experience, and expertise. Consider their professional background, industry knowledge, and speaking history. Look for speakers who have consistently delivered engaging and memorable presentations. For example, keynote speakers like Paul Dupuis or Shoukei Matsumoto have extensive experience and are highly regarded in their fields.
6. Watch Speaker Videos or Attend Live Presentations
Before finalizing your choice, watch videos of the speakers or attend one of their live presentations. This allows you to assess their speaking style, delivery, and ability to connect with an audience. Pay close attention to how they engage the crowd, communicate key messages, and tailor their content to the specific event. This is especially important if you’re hosting an event in a top corporate city like Tokyo, Osaka, or Nagoya, where expectations are high.
7. Check References and Reviews
Gathering feedback from past clients or event organizers who have hired the speaker is essential. Ask about their overall satisfaction with the speaker’s performance, professionalism, and ability to meet expectations. Reading reviews and testimonials can provide valuable insights into the speaker’s reputation. SpeakIn ensures that all speakers recommended are vetted for their speaking, presentation, and subject-matter expertise, so you can be confident in your choice.
8. Contact Potential Speakers
After narrowing down your list of potential speakers, reach out to discuss your event requirements, expectations, and budget. Provide detailed information about your event, including the date, location, audience demographics, and any specific topics you want them to address. SpeakIn allows you to connect with a large network of speakers in one go, simplifying the process of finding the perfect match.
9. Negotiate Terms and Confirm Details
Negotiate the terms of the speaker agreement, including fees, travel arrangements, accommodation, audiovisual needs, and other logistics. Once an agreement is reached, confirm all details in writing with a formal contract. This ensures that both parties have a clear understanding of expectations, deadlines, and other important information. With SpeakIn’s transparent billing terms and stringent compliance, you can proceed with peace of mind, knowing everything is handled professionally.
10. Prepare for the Speaker’s Presentation
Once you have received confirmation from the speaker, it's time to look for event spaces and make bookings. You may organize the event at your own business or industrial institution if you are well-equipped with all the necessary event instruments. Otherwise, you might want to book an event space like the Tokyo International Forum, the Osaka International Convention Center, or the Kyoto International Conference Center. In the weeks leading up to the event, work closely with the speaker to finalize their presentation and ensure all logistical arrangements are in place. Provide any additional information they might need, such as background on the audience or specific audiovisual requirements. SpeakIn assigns a dedicated account manager to oversee each speaker event, ensuring everything runs smoothly and according to your specifications.
By following these steps, you can ensure your event in Japan is a resounding success. A well-chosen speaker can captivate your audience, inspire action, and make your event truly unforgettable. Whether you’re planning an event in one of Japan’s top corporate hubs or anywhere else in the country, SpeakIn is ready to help you find your next best speaker.
Need a Speaker Who Inspires? Get in Touch with SpeakIn to Find the Best Fit Speaker for Your Event.
Connect at:
Email: let.speak@speakin.co
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